Frequently Asked Questions - Indian Drivers Licence Verification

Indian Drivers Licence Verification FAQs

As a leading provider of notary public services in Sydney, we assist many clients with the Indian Drivers Licence Verification (IDLV) process through VFS. The IDLV process is necessary if they want to convert their Indian Drivers Licence to a NSW Drivers Licence, but the name on their Indian Passport is different to their name on their Indian Drivers Licence.

This article contains a number of Frequently Asked Questions that you may find helpful as you are doing research or looking for more information.

Why do I need to do the Indian Drivers Licence Verification?

If you wish to convert your Indian Drivers Licence to a NSW Drivers Licence and the driving authority (RMS/RTA) does not recognise your Indian Drivers Licence, then you must go through the IDLV process.

Who does the IDLV process?

For Indian nationals, the IDLV process is handled through VFS. You can find more information about the IDLV process and the relevant checklist/application on their website.
http://www.vfsglobal.com/india/australia/consular_miscellaneous/pdf/IDLV-Checklist.pdf

What happens if I don't go through the IDLV process?

You can still apply for a drivers licence in NSW, but your past driving history and experience in India may not be reconigsed. If your driving history and experience is not recognised, you will need to go through the normal process of applying for and qualifying for your NSW Drivers Licence (ie, starting with a Learner's Licence).

Is it better to go through the IDLV process instead of the normal process of obtaining a NSW Drivers Licence?

The normal process of applying for a NSW Drivers Licence (ie, starting with a Learner's Licence) can be quite demanding and time-consuming. It would be extremely frustrating to go through especially if you already have many years driving history and experience overseas. Despite the cost, the relatively short time frame to obtain a full NSW Drivers Licence through the IDLV process will probably be a more attractive option for most people.

Can I apply for the IDLV process if I am an Australian Citizen?

You will need to check with VFS. Our current understanding of the IDLV process through VFS is that you must be an Indian citizen (ie, being an OCI is not sufficient).

Why do I need a notary for the IDLV process?

If the name on your Indian Passport is different to the name on your Indian Drivers Licence, in addition to the common requirements of the IDLV process, you must also provide evidence that you are the one and the same person referred to in your Indian Passport and your Indian Drivers Licence and you are given 2 options - one of those options is to obtain evidence from a notary and the apostille from the Department of Foreign Affairs and Trade (DFAT). The other option involves obtaining an affidavit from a court in India as well as other things and so this is generally less practical if you are already living in Australia.

If I have already satisfied the requirements of the other option in the IDLV process, do I still need a notary?

No. If you have already obtained the evidence necessary to prove that you are the one and the same person appearing in your Indian Passport and your Indian Drivers Licence (according to the VFS checklist), then you do not need notary public services - you just need to rely on the evidence that you have already obtained assuming that it has been prepared properly according to the VFS requirements for IDLV.

What is a notary public?

In Australia, a notary public is a senior lawyer who has further qualifications and appointment to notarise documents. The role is very similar to the Justice of Peace or Commissioner of Oaths, except that a notary handles documents that are intended to be used in other countries. When it comes to the IDLV process, you may need a notary to notarise your document because technically the document will be sent to VFS which represents the Indian foreign office and consular services in Australia. As VFS also requires your document to be stamped with an apostille, this can only be done if your document has been notarised since the issuing authority for the apostille, being DFAT will only accept documents that have been notarised by a notary public in Australia.

What does your notary document say?

For the IDLV process, we will provide you with a notary certificate stating that you came to see us, you provided us with your Indian Passport and your Indian Drivers Licence, you appear to be the one and the same person referred to in your Indian Passport and your Indian Drivers Licence. We will also attach certified copies of your Indian Passport and Indian Drivers Licence to the notary certificate.

Will your notary certificate be sufficient?

Yes. Our notary certificate is our declaration that you are the one and the same person - which is similar to the affidavit referred to in the IDLV checklist. The difference between the certificate and the affidavit is that the affidavit would need to be signed by you. On the other hand, the notary certificate is prepared by us and signed by us as confirmation of your identity and the despite the inconsistency in your name on your Indian Passport and Indian Drivers Licence, that you are the one and the same person. VFS accepts our notary certificate.

Can I prepare my own affidavit?

Yes, of course. You can write your own affidavit if you wish however, we are not able to check your document or guarantee that the format or the wording that you use will be accepted by VFS. Our notary certificate has been accepted by VFS for over a decade without any issues and so we are confident that if you use our notary certificate, you will satisfy the notary requirement in the IDLV checklist. This is why we offer the service as it is. Anything different is not covered by in relation to the notary service.

There are many other notaries around, do I have to use your notary service?

Of course not! However, our experience and expertise in preparing the notary document for the IDLV process and satisfying the IDLV checklist are beyond comparison. We have been assisting members of the Indian community to convert their Indian Drivers Licence to a NSW Drivers Licence for over 10 years. If you have not received a referral from a friend, a family member or from someone else within your social circles, then please read through our blog and various material on the internet. You will understand what we do, how we do it and most importantly - why we do what we do. There is no substitute for confidence and peace of mind when you engage us to assist you with your IDLV application.

I am working and cannot come to your office, am I able to send someone else or are you able to come to my home or workplace?

We need to see you in person in order to complete the notary certificate. The notary certificate clearly states that we have seen you and we have compared you with your photograph on your Indian Passport and your Indian Drivers Licence before we verify that you are the one and the same person. You cannot send someone else to bring your documents to us. Unfortunately, due to the cost of travelling, we do not offer home or workplace visits for the IDLV process.

What is the apostille?

In addition to services from a notary public, you must also obtain an apostille from DFAT - this is a VFS requirement for the IDLV process. The apostille is an internationally recognised stamp from DFAT verifying the details of the notary. We are registered with DFAT for this purpose.

Is the apostille free?

No, whether you apply directly to DFAT or engage us to assist you with obtaining the apostille - there is a fee. As dealing with DFAT is a significant component of the services that we provide in addition to our notary services, we provide clients with a package and fixed fee for applying for the apostille inclusive of the apostille fee charged by DFAT.

How much do you charge to help with the IDLV process?

To help with the IDLV process, we provide 2 levels of service, we can either (1) prepare the notary document only (but this means you will need to apply for your own apostille), or (2) prepare the notary document and apply for the apostille on your behalf as well. You can submit a quote request to us by clicking the link below
https://www.notary-parramatta.com.au/notary-fees-quote/

How long will it take to complete the notarisation and apostille?

We generally ask our clients to allow up to about 2 weeks. While we are able to prepare your notary document within 2-3 hours, unfortunately, the processing times with DFAT can vary up to about 2 weeks to obtain the apostille - sometimes (especially around public holidays) it could take longer. If your request is urgent, we can prepare your notary document for you but you should make your own arrangements for the apostille.

Can I pay extra to make it go faster?

Unfortunately, no. The DFAT processing times do not change and there is no option for 'urgent' or 'faster' services. In the past, DFAT would accept urgent processing over the counter however even now over the counter processing is no longer available. You can either call to make an appointment (sometimes 1-2 weeks in advance) or make arrangements to send your documents to them by mail.

Can I take your notary document directly to RMS/RTA to apply for my licence?

The statements in the notary document are generic and basically verify that you are the one and the same person by comparison to both your Indian Passport and Indian Drivers Licence, so if RMS/RTA or any other government department requires some proof that you are the one and the same person it could be possible that our notary document can be used for this purpose - however, it was NOT designed for this purpose. Our notary document was designed to be part of the IDLV process handled by VFS and so we cannot guarantee that it can be used for any other purpose. You should make further enquiries with RMS/RTA.

The name on my Indian Passport and Indian Drivers Licence is the same. Do I still need notary services?

No. If your name on your Indian Passport and Indian Drivers Licence is the same, you do not need notary services but you may still need to apply to VFS and go through their IDLV process. You may also want to check directly with RMS/RTA to see whether they will accept your Indian Drivers Licence as sufficient proof of your driving history and experience.

My father's name on my Indian Passport and my Indian Drivers Licence is different. Can you help me?

We cannot verify that your father is the one and the same person for the purposes of the IDLV process. You may need to make further enquiries with VFS for more information about how to correct this inconsistency. However, for our purpose in preparing the notary document, we do not refer to your father's name and so we can still prepare the notary document to verify that you are the one and the same person to satisfy the IDLV checklist requirement even if your father's name is different on both documents.

My date of birth on my Indian Passport and my Indian Drivers Licence is different. Can you help me?

No. We cannot help you if your date of birth on your Indian Passport and Indian Drivers Licence is different. You will need to make further enquiries with VFS for more information. We cannot prepare the notary certificate since we use both your photograph and your date of birth in your Indian Passport and Indian Drivers Licence to confirm that you are the one and the same person despite the difference in your name.

I do not have my original Indian Drivers Licence. Can you help me?

No. You must have your original Indian Drivers Licence. This is a VFS requirement and it is clearly stated on the IDLV checklist. If you do not have your original Indian Drivers Licence, you will need to make further enquiries with VFS or your licence authority in India about obtaining a replacement licence.

My Indian Passport has been damaged. Will this be a problem?

As long as your photograph and your biographical details (ie, name, date of birth, passport expiry date) are still clear and legible, we will accept your Indian Passport even if it has been damaged. However, you may need to make further enquiries with VFS as to whether they will accept your Indian Passport in its damaged condition. Normally, a damaged passport will be invalid and should be replaced. VFS may require you to complete Form V - the Affidavit in lieu of a lost/stolen passport. Be aware that if your passport is replaced (either because it's lost, damaged or expired/renewed) the notary document that we provide to you may no longer be valid because it would refer to your previous passport.

My Indian Passport has expired. Will this be a problem?

If you insist, we can still prepare the notary document based on your expired Indian Passport, especially if it has only expired recently and you still resemble your photograph. However, you may have problems with VFS and so you should make further enquiries with VFS about using an expired passport for the IDLV process. Be aware that if you change your passport after we have prepared the notary document, the notary document may be invalid as your passport details would have changed. If your Indian Passport has expired, we recommend renewing it before you start the IDLV process.

Why do I need a letter from my licence authority in India?

The letter from your licence authority in India verifies the validity of your licence (even if it is in a different name) and the details of your driving history/experience. You do not need this letter for us to prepare the notary document, but you will need it in your IDLV application to VFS. If you cannot obtain a letter from your licence authority in India, you can visit the Ministry of Road Transport and Highways website (see below) to print your licence details.

I live in Australia. How do I get a letter from my licence authority in India?

There are 2 options to obtaining verification of your licence from India, you can either print the details of your licence from https://sarathi.nic.in (the official application for the Ministry of Road Transport and Highways) or you can obtain the letter directly from your licence authority. In the past, our clients have either applied in person to their licence authority or they have asked family members to assist them.

Will you send my IDLV application to VFS?

No. We will only provide the notary service or the notary service and apostille (depending on what you choose). We do not provide any other services in relation to the IDLV process. We are aware that there are some consultant businesses that offer to handle the 'whole' process for you, however, before you consider engaging someone else to do it for you, you should check out the VFS website and IDLV checklist first. If you have the necessary documents, including the notary document and apostille if your name on your Indian Passport and Indian Drivers Licence are different, it should be fairly easy to follow and do it yourself.

To obtain a quote on our notary public services for India, please visit https://www.notary-parramatta.com.au/notary-fees/.

Get quote to notarise Indian documents

Acknowledgements

This blog is supported and maintained by . Phang Legal is a leading provider of notary public services in Sydney. With offices conveniently located in Parramatta, Phang Legal supports and services the Indian community across Sydney with readily available and easily accessible notary public services at highly competitive rates.

For more information regarding notary public services for documents going to India, view our notary publications at https://www.notary-parramatta.com.au/jurisdiction/india-notary/.

Frequently asked questions regarding our notary public services can also be found at https://www.notary-parramatta.com.au/faqs/.

For Hindi to English translation services by NAATI accredited translators, see https://hindi-naati-translation.blogspot.com.au/.

Ern Phang
Notary Public

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public, including the kinds of problems and solutions that his clients face when sending documents to India.

IMPORTANT: the information in this article is correct at the time of publication, however the law constantly changes. This means you should always refer to the most recent articles because we try to update this blog on a regular basis with the most current information.

Power of Attorney for India - Getting advice or listening to rumour

Beware - "word of mouth" is NOT the best advice

The unfortunate reality is that too many people come to us with poorly prepared documents based on incorrect/unreliable advice. Sometimes it's because they cannot get the right advice and sometimes it's simply because they listen to rumour or copy what someone else had done previously. In short, if you choose not to get legal advice from a properly qualified and experienced lawyer in India, you're going to run the risk of wasting your money and your time.

Different Country, Different Laws

There are many important reasons why legal documents should be written or prepared in certain ways, especially if those documents are intended to be legally valid, binding and enforceable. Different countries have different laws (even different states within those countries can have different laws), and so it's important that if you're preparing documents for another country that you get the right legal advice for that country.

Although the laws in India and the convention that it follows are largely the results of the British legal system - and similar to Australia - the laws are not exactly the same. Some people ask us to prepare an Australian legal document for use in India, but that is unlikely to be successful just as if you were to bring an Indian legal document and ask the government or the court in Australia to accept it. Of course, there are some documents that the law will recognise because those documents are valid in their country of origin, but without understanding which documents are valid (and for what reason), you're taking a huge risk in guessing.

Ask the right information from the right source

Sometimes, even legal advice may not be enough depending on the intended use of those documents or what you're supposed to achieve. For example, if you're trying to send banking documents to a bank overseas, you could get legal advice on what those documents should be but you would probably have more success contacting the bank to find out what documents they will accept. The bank may have its own forms and other documents and will not accept any other documents, even if those documents are prepared by your lawyer. If you're trying to submit forms to a government office, you should get the right forms from the relevant government department and check with those government officials as to what formal requirements must be followed rather than consult your lawyer (who may not be familiar with the specific requirements of that government department).

So whether it's a specific form, a type of paper (like stamped paper or bonded paper), a certain format, or necessary wording - starting with the right document is the first step.

Signing the document is only the beginning

Aside from preparing the right document, the other thing you'll need to work out is whether there are any other formalities required to ensure that your document is properly signed. For example, some documents may need witnesses, some documents must be signed or stamped in a certain way, some require photographs or fingerprints, and depending on where the document is going to be used it may also need to be countersigned by the Department of Foreign Affairs and Trade (DFAT) and/or the Indian Consulate/VFS.

As a leading provider of notary public services in Sydney, over the last decade and more, we've assisted many people with notarising their documents for use in India. Interestingly, the numerous variations that we've seen make us question whether there is an actual requirement or whether 'anything official looking' with red stamps and seals is sufficient because that seems to be what has been accepted more often than not. Ultimately, the common requirement for all documents being signed in Australia and sent to India is that those documents must be notarised. This is our service to you.

After we have notarised your documents, we highly recommend scanning your documents and sending it to whoever you're dealing with in India to check whether it's sufficient - and if not, for them to propose what else is required BEFORE you physically send your documents to India. If you send your documents to India without checking only to find out that you needed to do something else with your documents, you would generally need to arrange for your documents to be returned to you or arrange to re-sign and notarise your documents. Accordingly, scanning your documents and checking that it's acceptable is going to save you time and money, and provide you with a peace of mind for processing and eventually returning your documents to India.

To obtain a quote on our notary public services for India, please visit https://www.notary-parramatta.com.au/notary-fees/.

Get quote to notarise Indian documents

Acknowledgements

This blog is supported and maintained by . Phang Legal is a leading provider of notary public services in Sydney. With offices conveniently located in Parramatta, Phang Legal supports and services the Indian community across Sydney with readily available and easily accessible notary public services at highly competitive rates.

For more information regarding notary public services for documents going to India, view our notary publications at https://www.notary-parramatta.com.au/jurisdiction/india-notary/.

Frequently asked questions regarding our notary public services can also be found at https://www.notary-parramatta.com.au/faqs/.

For Hindi to English translation services by NAATI accredited translators, see https://hindi-naati-translation.blogspot.com.au/.

Ern Phang
Notary Public

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public, including the kinds of problems and solutions that his clients face when sending documents to India.

IMPORTANT: the information in this article is correct at the time of publication, however the law constantly changes. This means you should always refer to the most recent articles because we try to update this blog on a regular basis with the most current information.

Keeping up to date with changes to the IDLV process

Do you have the most up to date IDLV Checklist?

The Indian Drivers Licence Verification (IDLV) process is necessary if you want to change your Indian drivers licence to an Australian drivers licence.

This process allows the relevant Australian driving authority in your state to verify that you have a valid licence in India and that you have the pre-requisite driving experience in order to bypass your learner's licence or provisional licence. You may need to check your relevant state driving authority (ie, such as the RMS in New South Wales) to ensure that whatever experience you may have in India will be valid and accepted in Australia.

What about different names?

Sometimes, depending on which state issued your licence in India, your name may appear differently on your Indian drivers licence compared to your Indian passport. This is because your drivers licence may have been issued before you were issued with a passport and the driving authority in India issued your licence according to the name on your 'year 10 mark sheet'. Other times, the difference in your name may be due to various naming conventions which are acceptable in India, but unfortunately are not acceptable in Australia. Even if the differences are fairly minor, such as using your initials instead of your full name or using an abbreviated name or the substitution of your father's name, if your name on your Indian drivers licence is different to your name on your Indian passport, then you are going to have an issue and you will need help.

In Australia, your passport is a primary photo identification document, not your Indian drivers licence. This means the driving authority in Australia will identify you according to your passport and if Indian drivers licence has a different name then that licence will not be accepted as your licence without other supporting evidence which you must obtain through VFS.

Notary public services and the IDLV application

As part of the IDLV process, VFS will provide the supporting evidence required by the driving authority in Australia to confirm that you are the one and the same person in your passport and your licence, that your licence is valid and your number of years experience in India. However, before VFS will provide that supporting evidence, you must apply to VFS and satisfy all the requirements in their IDLV Checklist. One of those requirements involves our notary public services.

As a leading provider of notary public services in Sydney, we have assisted many people who have different names on their Indian passport and their Indian drivers licence. We provide them with a notary certificate to verify that they are the one and the same person, and we assist them in satisfying the requirements of the IDLV process.

Where is the most up to date IDLV Checklist?

A few years ago, VFS changed their IDLV process from requiring an authentication stamp to an apostille stamp. This was a significant change at the time because not only were they different stamps issued by the Department of Foreign Affairs and Trade (DFAT), but there was a significant cost difference between an authentication and an apostille especially when the documents were bound together - which, in the case of the IDLV supporting documents, we did to also include copies of passports and drivers licence.

To avoid any complications arising from using outdated information or old documents, always download the most recent IDLV Checklist directly from the VFS website. You can find it here:

http://www.vfsglobal.com/india/australia/consular_miscellaneous/pdf/IDLV-Checklist.pdf


The last time the IDLV Checklist was updated was in November 2017, which means that if you started preparing your application before then, you should make sure everything you now submit is up to date and satisfies the current requirements. Fortunately, there have been no changes to the VFS requirements for the IDLV if your name on your Indian Passport and your Indian drivers licence are different.

To obtain a quote on our notary public services for India, please visit https://www.notary-parramatta.com.au/notary-fees/.

Get quote to notarise Indian documents

Acknowledgements

This blog is supported and maintained by . Phang Legal is a leading provider of notary public services in Sydney. With offices conveniently located in Parramatta, Phang Legal supports and services the Indian community across Sydney with readily available and easily accessible notary public services at highly competitive rates.

For more information regarding notary public services for documents going to India, view our notary publications at https://www.notary-parramatta.com.au/jurisdiction/india-notary/.

Frequently asked questions regarding our notary public services can also be found at https://www.notary-parramatta.com.au/faqs/.

For Hindi to English translation services by NAATI accredited translators, see https://hindi-naati-translation.blogspot.com.au/.

Ern Phang
Notary Public

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public, including the kinds of problems and solutions that his clients face when sending documents to India.

IMPORTANT: the information in this article is correct at the time of publication, however the law constantly changes. This means you should always refer to the most recent articles because we try to update this blog on a regular basis with the most current information.

Apostille Services resume for 2018

We have resumed our notary public services and apostille services for 2018.

From 1 January 2018, the Department of Foreign Affairs and Trade (DFAT) have increased the fees for the apostille and authentication of documents. Previously all documents that were stamped with an apostille or authenticated by DFAT were $80 each. The new pricing applies to all documents lodged after 1 January 2018.

Authentication
$81

Apostille
$81

No change to our fees

As a leading provider of notary public services, we regularly assist our clients with notarising their documents in order for those notarised documents to be stamped with an apostille or authenticated by DFAT. If requested, we also assist our clients with arranging for the apostille or authentication.

Despite the increase in DFAT fees for the apostille and authentication of documents, our fees have not changed for 2018 and remain the same as they were in 2017 – which is fantastic news for our new and returning clients.

Other developments

Over the recent months, there have also been a number of other developments in the way that we process documents. One example is in the Visa Entitlement Verification Online (VEVO) check that we perform and have bee notarising for our clients who need to send proof of their visa entitlement in Australia to another country. In the past, the information available to us from VEVO has been limited to the passport number and visa type.

Fortunately, VEVO has updated its report to now show more information such as the visa holder’s name and more information about the visa (including relevant dates). This means that the search results that we obtain and the certificate that we can provide will be more detailed, and hopefully provide the necessary information or proof required by other countries.

On a side note, the foreign office of some countries will still not permit us to acknowledge or recognise their foreign passport in Australia (despite it being the form of identification generally used by foreign nationals who do not have any other form of photographic identification).

As more and more documentation becomes electronic, we expect the developments and the demands for this work will only grow and we continue to adapt and refine our services to meet those developments and the needs of our clients.

To obtain a quote on our notary public services for India, please visit https://www.notary-parramatta.com.au/notary-fees/.

Get quote to notarise Indian documents

Acknowledgements

This blog is supported and maintained by . Phang Legal is a leading provider of notary public services in Sydney. With offices conveniently located in Parramatta, Phang Legal supports and services the Indian community across Sydney with readily available and easily accessible notary public services at highly competitive rates.

For more information regarding notary public services for documents going to India, view our notary publications at https://www.notary-parramatta.com.au/jurisdiction/india-notary/.

Frequently asked questions regarding our notary public services can also be found at https://www.notary-parramatta.com.au/faqs/.

For Hindi to English translation services by NAATI accredited translators, see https://hindi-naati-translation.blogspot.com.au/.

Ern Phang
Notary Public

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public, including the kinds of problems and solutions that his clients face when sending documents to India.

IMPORTANT: the information in this article is correct at the time of publication, however the law constantly changes. This means you should always refer to the most recent articles because we try to update this blog on a regular basis with the most current information.

Suspension of Apostille Services for 2017

Due to office closures over the Christmas and New Year period, we will be suspending our Apostille services from 1 December 2017. Apostille services will resume from 15 January 2018.

We will still be providing notary public services until 22 December 2017.

If you wish to obtain an apostille during this period, you will need to make your own enquiries with the Department of Foreign Affairs and Trade (DFAT) - however be aware that DFAT has traditionally been closed during the Christmas and New Year period or be short staffed. You should expect and plan for delays.

To obtain a quote on our notary public services for India, please visit https://www.notary-parramatta.com.au/notary-fees/.

Get quote to notarise Indian documents

Acknowledgements

This blog is supported and maintained by . Phang Legal is a leading provider of notary public services in Sydney. With offices conveniently located in Parramatta, Phang Legal supports and services the Indian community across Sydney with readily available and easily accessible notary public services at highly competitive rates.

For more information regarding notary public services for documents going to India, view our notary publications at https://www.notary-parramatta.com.au/jurisdiction/india-notary/.

Frequently asked questions regarding our notary public services can also be found at https://www.notary-parramatta.com.au/faqs/.

For Hindi to English translation services by NAATI accredited translators, see https://hindi-naati-translation.blogspot.com.au/.

Ern Phang
Notary Public

Ern Phang is the solicitor director of Phang Legal and a notary public. Ern regularly writes about his experiences as a notary public, including the kinds of problems and solutions that his clients face when sending documents to India.

IMPORTANT: the information in this article is correct at the time of publication, however the law constantly changes. This means you should always refer to the most recent articles because we try to update this blog on a regular basis with the most current information.